Entry Info and Fees

ONLINE REGISTRATIONS HAVE NOW CLOSED. NEW ENTRIES AND TEAM CHANGES CAN BE MADE AT THE REGISTRATION MARQUEE ON FRIDAY BETWEEN 4PM AND 7PM

EVENT PROGRAM: Here is the official Event Program for the 2023 Eagle Bay Epic. This fully explains the event with confirmed schedule, course details, transition areas and more. All event attendees are strongly encouraged to read it before the event. READ IT HERE.

Scroll down or click the index below for entry information. If you have any queries, please contact the Rapid Ascent office via phone: 03 5261 5511 or email: [email protected]

2023 Entry fees

  • Entry fees are in Australian dollars (AUD).
  • Junior Individuals refer to those who are under 18 years of age on event day, except in the Kids Adventure which is for those 13 years and under.
  • Standard Fee: From entries opening to 8:00am AEDT Monday 2 October
  • Late Fee: From 8:00am AEDT Monday 2 October to 8:00am AEDT Tuesday 31 October
  • Last Minute: Entries received after 8:00am AEDT Tuesday 31 October

Eagle Bay Epic Adventure Race

CATEGORYStandard FeeLate FeeLast Minute
Individual$188$208$228
Junior individual (U18)$112$132$152
Junior team$199$219$239
Team of 2$248$268$288
Team of 3$272$292$312
Team of 4$298$318$338

Kids’ Adventure Challenge

CATEGORYStandard FeeLast Minute
Junior Individual (U13)$39$49

 Entry inclusions: 

Competitors in the Adventure Race receive:

  • Entry to the race (including GST)
  • Eagle Bay Epic branded Ventou socks – for the first 600 solo or relay team members (shown on right)
  • Finish line drinks / food discount voucher compliments of Eagle Bay Brewing
  • Post-race fruit
  • Professional medical team
  • Professional water safety team
  • Chance to win some superb random draw prizes on race day
  • Electronic timing and results
  • Professional photographers on course
  • The adventure of a lifetime!

Competitors in the Kid’s Adventure event receive:

  • Entry to the race (including GST)
  • Exclusive Eagle Bay Epic branded cotton-brushed cap! For the first 260 Kids Adventure entries
  • Post-race fruit
  • Professional medical team
  • Professional photographers on course

What You Need To Provide

  • All your race equipment, this includes a kayak, paddle and personal flotation device for the paddle leg and helmet for the mountain bike leg . CLICK HERE for more details.
  • Mandatory Gear– this includes a First Aid Kit and Orange Smoke Flare. CLICK HERE for more details.
  • A fun and friendly attitude – we don’t tolerate selfish idiots because they ruin things for everyone! 

ENTRY AND REFUND POLICY 

Refund Policy

If a competitor withdraws at least 23 days prior to event day they have the option of a credit or refund:

  • Credit: Credit towards another Rapid Ascent event – less a 10% administration fee
  • Refund: A refund will be offered, less 25% administration fee

If a competitor withdraws less than 23 days before event day:

  • No credits or refunds will be issued

Refunds/credits must be requested in writing via [email protected]
A refund cannot be granted once a credit has been issued.

Transfer Policy

  • Transfer of individual race entries are NOT permitted.
  • Providing there are spaces available, an entrant may transfer from a higher entry fee event/category to a lower entry fee event/category before 8:00am AEST on the Tuesday before event day. In this case, the difference between the two entry fees will not be refunded.
  • Providing there are spaces available, an entrant may transfer from a lower entry fee event to a higher entry fee event up to 8:00am AEST on the Tuesday before event day – no admin fee will be charged. Any entry upgrades requested after 8:00am AEST on the Tuesday before event day will incur a $15 upgrade fee (plus entry fee difference), to be paid at race registration.
  • Changes to team composition (changing legs or changing a team member) can be made up until online entries close at 8:00am AEST on the Tuesday before event day. Any changes made at race registration will incur a $15 fee.

EVENT RESCHEDULING / CANCELLATIONS

If the event is deemed unsafe or unable to be held on the proposed date, the following steps shall be followed:

  • Rapid Ascent will endeavor to reschedule the event to another date with all entries transferring to the new date
  • If the new event date is more than 23 days after the original date and you are unable to attend a competitor may withdraw from the event according to the refund policy above.
  • If the new event date is within 23 days of the original date and you cannot attend you can receive a race credit to any Rapid Ascent event less a 25% admin fee

Note:

  • Rapid Ascent reserves the right to alter or amend the originally proposed course(s) from that which was published on the event website for any reason
  • Advice of any event postponement or change will be made on the front page of the event website as early as possible before the event, and will be posted to the official race notice board at the registration marquee.